Company Secretary

Trust us when we say you’re in good hands.

MISHU’s digital company secretary service is provided by qualified secretaries who are well versed with company law and procedure. As your company secretary, we will help you to prepare resolutions, attend board and shareholders’ meeting (physically or digitally), record meeting minutes, track filing deadlines and attend to your specific business needs.

There’s no completely replacing the human element yet when it comes to providing adequate company secretarial support. No worries, our company secretaries will still attend to you if you need to communicate with them physically.

Company Secretary Packages

All fees are charged annually

RM60 / month

Essential Secretarial Services
+ pay-as-you-use for add-ons

2 licensed Company Secretaries with at least 1 assistant
Registered office address
E-signature and online document storage of SSM statutory records
Maintenance of corporate records (share certificates, registers and minutes book)
Safekeeping of common seal and share certificates
1 year of ad-hoc advice on secretarial, statutory, compliance and company structure matters
Monitoring of filing deadlines with SSM
Regular company law compliance updates and alerts via email
Only pay for resolutions or forms upon request

RM180 / month

All-Inclusive Secretarial Services For Established Businesses

All features in BASIC plan
Unlimited standard resolutions
Bank account opening/closure
Appointment/resignation of directors
Change of business & accounting record address
Update of director's particulars
Issuance of new shares
Transfer of existing shares
Appoint, change of auditor & tax agent
Mandatory Beneficial Ownership reporting for up to 4 persons per year, Additional RM100/BO
Mandatory filing of Annual Returns worth RM500 (inclusive of SSM fee)
Mandatory filing of Financial Statement worth RM200 (inclusive of SSM fee)

We serve multiple businesses with digital company secretarial services

Here’s what they have to say:

Frequently Asked Questions

What is a Company Secretary?

An officer appointed by the director(s) and entrusted to ensure the business conducts itself in compliance with various statutory and regulatory requirements. Under Malaysian law, every company must appoint a Company Secretary and cannot remain without one for more than thirty (30) days.

Why outsource company secretarial services?

Outsourcing allows SMEs to enjoy top expertise at competitive rates. They save on salaries, associated taxes, and benefits, all without compromising on quality of service

Why should I have a Company Secretary on a retainer basis?

For starters, having an appointed Company Secretary is mandatory for all companies in Malaysia. However, there are definitely peak times when a business heavily relies on secretarial services and vice versa. Having a Company Secretary on retainer gives you the most cost-effective solution.

Can I replace my current Company Secretary immediately?

Yes! There should not be a minimum lock-in period because the law allows the board to appoint a new Company Secretary at any time.

What documents does a Company Secretary prepare?

They record and notify SSM of any changes (or lack thereof) in key company details. A Company Secretary also maintains company books, prepares meeting minutes and drafts official communications between the company and shareholders.

Can I get all my professional services done by a Company Secretary?

While Company Secretaries possess diverse skill sets, tasks such as accounting, legal counsel and taxation are not technically their responsibility, and should each be delegated to their respective professionals. That being said, there is no harm in asking politely!

Duties of a Company Secretary

Under Malaysian law, all companies must appoint a Company Secretary, and for good reason
– they have some heavy responsibilities:

1. Updating company statutory information

Company Secretaries record and lodge any changes in key company details requiring notification of SSM in the relevant forms and within the required time period.

2. Reminding director(s) of important dates

Company Secretaries advise the Board on relevant dates for holding annual general meetings, filing annual returns and financial statements, and any other submissions required to stay compliant with the law.

3. Handling company meetings

Company Secretaries ensure that board, general and extraordinary general meetings are carried out smoothly and in compliance with any binding agreements such as the Company Constitution and Shareholders’ Agreement.

4. Observing compliance with Company Constitution

Company Secretaries ensure the company complies with its constitution and draft/incorporate amendments in accordance with correct procedures.

Company Secretaries maintain up-to-date records on all matters related to company share structure and membership, and keep the company seal and original share certificates in safe custody.

6. Coordinating with shareholders

Company Secretaries issue circular resolutions and documents to keep shareholders updated, and monitor changes to share structure to identify potential takeover bids, ultimate beneficial ownership of shareholdings, and general shareholder relations.

7. Advising director(s) on corporate governance

Company Secretaries advise the Board on proper corporate governance matters, helping directors fulfil their duties and enforcing compliance with company and securities laws.

Acting as Officer of the company and advisor to the Board

Company Secretaries act as the primary point of contact between shareholders and director(s), and between the company and SSM. They play key roles in corporate exercises (merger, acquisition, disposal, winding up, etc), where they advise on and verify the integrity of all documentation and procedures.