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ACCOUNTING & BOOKKEEPING

Sound business decision-making comes from efficient financial management.

All companies registered in Malaysia must keep proper books of accounts as stipulated by the Malaysia Companies Act. Good bookkeeping facilitates day-to-day account maintenance and auditing of financial statements for the submission of annual returns. We offer a comprehensive range of accounting and bookkeeping services in Malaysia for your newly established or existing company.

Accounting - Bookkeeping

Yearly, Quarterly or Monthly Packages

Packages Fee
  Yearly bookkeeping for Dormant Company From RM500/yr
  Quarterly bookkeeping for Active Company From RM1,500/qtr
  Monthly bookkeeping for Active Company From RM600/mth
  SST registration RM500
  SST per submission RM300
  • Documents filing.
  • General Ledger (GL), Accounts Payable (AP),  Accounts Receivable (AR) updated.
  • Bank statement reconciliation.
  • Financial reports: Cashflow, Profit & Loss, Balance Sheet
  • SQL accounting software (our use only)
  • Email and phone support.
  • Recommendation on accounting software
  • Complimentary tax consultation.

FAQs

Frequently Asked Questions

What is a company secretary?

A company secretary is an officer of a company (well, not the one you treat as your PA in the office). Under Malaysian law, every company must appoint a company secretary – it is compulsory, not an option. A company secretary has a huge responsibility to ensure the company’s paperwork is in order, filed on time and advise the board to always stay in compliance with statutory and regulatory requirements.

Why outsource company secretarial services?

Only really big companies will have an in-house company secretary as their employee. Most SMEs in Malaysia outsource and appoint an external company secretary. This way they can save on salary and associated taxes and employee benefits.

Can I appoint another company secretary if I am not too happy with my current one?

Yes, of course. There should not be any minimum lock-in period because the law allows the board to appoint a new company secretary at any time. MISHU was created to provide transparent, efficient and innovative company secretary services. Switch to us if you like what we do here!

Is company secretary a director of the company also?

No, these are two different roles in the company. However, if the same person wants to be both, this is allowed under the Malaysian law, provided the company has more than 1 director.

What documents does a company secretary prepare?

To put it simply, whenever there is a change in director, auditor, shareholder, company secretary, share capital or the name of the company, you need to notify your company secretary to effect the change. The company secretary will prepare the necessary resolutions and forms and update SSM of such change. The company secretary will also keep register books and prepare minutes and official correspondences.

Can I get all my professional services done by a company secretary?

We all know how lucky it is if a company secretary can multi-task and do everything under the sun! Unfortunately, a company secretary can only do so much. Please do not treat your company secretary as your lawyer, accountant, tax advisor or even your PA. These are all different roles and should be performed by your respective professionals.

Duties & Responsibilities

as a Company Secretary

Every company must appoint a company secretary under Malaysian law. But do you know what does a company secretary do? Let us tell you his/her duties and responsibilities:

1. Updating the company’s statutory information

The company secretary must ensure that any change in the statutory information below should be duly completed in the relevant prescribed forms and lodged with the SSM within the required period of time:
  • Removal of officers from office
  • Disqualification from holding office
  • Appointments/resignations/deaths
  • Annual return
  • Change of company name
  • Adoption, alteration and revocation of constitution
  • Issue, splitting, transfer of shares
  • Any other changes that require notification with SSM

2. Reminding you on important dates

The company secretary should advise the board of directors of the relevant dates for holding the company’s annual general meeting, filing annual return, submitting financial statement.

3. Handling company’s board, general and extraordinary general meetings

The company secretary’s role is purely administrative which includes the following:
  • Arranging and liaising with the chairman and/or managing director for agenda papers and items for the agenda
  • Providing general advice on matters relating to company secretarial matters
  • Booking and preparing the meeting room
  • Attending and taking down minutes of the meeting
  • Maintaining minute books
  • Following up on decisions made
  • Playing an advisory role to the chairman and the board of directors
  • Lodging statutory returns as appropriate
  • Certifying copies of minutes
  • Ensuring that correct meeting procedures are followed

4. Compliance with company constitution

The company secretary must ensure that the company complies with its constitution and drafting/incorporating amendments in accordance with correct procedures.

5. Maintaining share registration and safe custody of documents

The company secretary has a duty to maintain the company’s register of members, deal with transfer of shares and other matters relating to shareholding. He usually also keep in safe custody of the company seal and original share certificates.

6. Coordinating with shareholders

The company secretary maintains constant communication and acts as a link between the company and shareholders through circular resolutions, issues documents regarding rights issues and capitalisation issues, monitor changes within the register of members to identify potential takeover bid, make enquiries about the ultimate beneficial ownership of shareholdings, general shareholder relations, etc.

7. Advising corporate governance

The company secretary must keep himself abreast with the latest development of the company and securities laws so that he can always advise the board on proper corporate governance matters, assist directors with respect to their duties and responsibilities, compliance with company and securities laws and Bursa Malaysia Listing Requirements (for public listed companies).

8. Acting as an officer of the company and advisor to the Board

The company secretary is the primary point of contact between shareholders and directors, and between company and SSM. He also plays a key role in the event of a corporate exercise (merger, acquisition, disposal, winding up) where he has a duty to ensure the effectiveness of all documentation, ensuring due diligence disclosures, enabling proper commercial evaluation prior to completion of a transaction and timely execution of documentation, etc.

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