fbpx

EMPLOYMENT PASS APPLICATION

Foreign resident? Malaysia welcomes you!

We provide employment pass and dependant pass application services to expatriates and their family members. An employment pass is a working visa that allows foreigners (usually managers, executives and skilled professionals) to legally live and work in Malaysia. A dependant pass allows the foreigner’s family members to live in Malaysia too, although usually dependant pass holders are not allowed to work or earn an income in Malaysia.

We can help you apply for an employment pass within 4-6 months and you don’t have to fly in to Malaysia until it is ready. If you already have one and want to switch your employment pass to another employer or your new company, we will be happy to help too.

Here's what you need to know.

Expatriates may only work for the company named in the employment pass. If an employment pass holder changes employers, the holder will need to re-submit a new application for a new employment pass. There are strict restrictions on the number of foreign expatriates a Malaysian company can employ. As such, the company that intends to hire foreign expatriates must showcase to the government that such foreign expatriates and the position are of vital importance and their jobs cannot be filled by local citizens. A company must check to see if it is eligible to apply for an employment pass. The key requirements are outlined as follows:

Share Capital Requirement by Equity

100% Local Owned
PAID-UP CAPITAL REQUIRED
RM 250,000

Joint Venture (minimum foreign equity is 30%)
PAID-UP CAPITAL REQUIRED
RM 350,000

100% Foreign Owned
PAID-UP CAPITAL REQUIRED
RM 500,000

Foreign-owned companies (foreign equity at 51% and above) operating in the Wholesale, Retail and Trade (WRT) sectors (mandatory requirement to submit valid WRT license, if applicable). Please refer to the Ministry of Domestic Trade and Consumer Affairs for WRT license application guidelines.

OR

Foreign-owned companies (foreign equity at 51% and above) involved in the sub sectors on unregulated services are required to refer to the Services Industry Division, Ministry of Domestic Trade and Consumer Affairs on the application guideline to obtain approval.

PAID-UP CAPITAL REQUIRED
RM 500,000

Share Capital Requirement

EQUITY

100% Local Owned

PAID-UP CAPITAL

RM 250,000

Joint Venture (minimum foreign equity is 30%)

RM 350,000

100% Foreign Owned

RM 500,000

Foreign-owned companies (foreign equity at 51% and above) operating in the Wholesale, Retail and Trade (WRT) sectors (mandatory requirement to submit valid WRT license, if applicable).
Please refer to the Ministry of Domestic Trade and Consumer Affairs for WRT license application guidelines.

OR

Foreign-owned companies (foreign equity at 51% and above) involved in the sub sectors on unregulated services are required to refer to the Services Industry Division, Ministry of Domestic Trade and Consumer Affairs on the application guideline to obtain approval.

RM 1,000,000

Eligibility Criteria for Employment Pass Applications for Expatriate(s) / Knowledge / Skilled Worker(s)

The minimum requirements to apply for an expatriate post are as follows: 

  • Degree and above, with at least 3 years’ experience in the relevant field; 
  • Diploma, with at least 5 years’ experience in the relevant field;  
  • Technical Certificate or equivalent, with at least 7 years’ experience in the relevant field;
  • Applicant must work in a managerial, executive or technical position which requires specific skills; 
  • Applicant must meet the required salary requirements; and  
  • Applicant must not take up work in a sector which is considered restricted by the Government of Malaysia. 

If the expatriate is only to act as a shareholder, these are the requirements:

  • Shareholder(s) must have a minimum of 30% equity in the company; and
  • Must be a SSM-registered Director of the company and/or holds a key position in the company. 

Types of Employment Passes

EP Category I

Applicants must earn a minimum salary of RM 10,000 per month and above with a minimum employment contract of 5 years and beyond. This EP is valid up to 5 years, renewable every 5 years and applicants are allowed to bring dependents and hire a foreign domestic helper.

This EP is usually for key positions such as CEOs, COOs, Managing Directors, Senior Partners, etc.

EP Category II

Applicants must earn a minimum salary of RM 5,000 to RM9,999 per month with a minimum employment contract of 2 years.This EP is valid up to 2 years, renewable every 2 years and applicants are allowed to bring dependents and hire a foreign domestic helper.

This EP is usually for managerial and professional positions such as managers, lecturers, directors, architects, etc.

EP Category I​II

Applicants must earn a minimum salary of RM 3,000 to RM4,999 per month with a minimum employment contract not exceeding 12 months.  This EP is renewable up to 2 times only and applicants are NOT allowed to bring dependents and hire a foreign domestic helper.

This EP is usually for non-executive positions that require significant work experience and specific technical or practical skills such as designers (fashion, manufacturing, furniture), craftsmen, technicians, engineers, etc.

Note: Companies intending to apply for EP Category III must first receive approval from the Ministry of Home Affairs to seek exemption from the minimum salary requirement of RM5,000 before making an application.

Authority Approval and Licensing Requirement

Companies regulated by an Approving Agency or Regulatory Body need to submit an approval letter from the relevant Approving Agency/ Regulatory body for all Employment Pass categories. As these Approving Agencies/ Regulatory Bodies regulate companies in specific economic sectors, they are as such responsible for approving and supporting expatriate posts in the relevant sectors.

Note: Companies are reminded that it is their responsibility to ensure that they have all the valid required license(s) and approval(s) for company registration purposes.

Depending on the Applicant’s profession, the Applicant’s employer has to apply for the Expatriate Post at one of the following government-approved agencies:

  • Malaysian Investment Development Authority (MIDA) for the sectors of manufacturing and services.
  • Malaysia Digital Economy Corporation (MDEC) for the technology sector.
  • Central Bank of Malaysia (BNM) for the sectors of finance, insurance, and banking.
  • Bioeconomy Corporation for the sector of biotechnology and bio-based industry.
  • Securities Commission (SC) for the sector of securities and futures market.
  • Expatriate Committee (EC) (operating under the Immigration Department of Malaysia) for sectors other than those mentioned above.

Once the Expatriate Committee or another authorized agency has approved the employer’s application, the employer can proceed to apply the Employment Pass.

Sectors NOT allowed to apply for Employment Pass

The following sectors are restricted from applying for employment pass under the Guidelines on Foreign Participation in the Distributive Trade Services Malaysia:

  1. Supermarket / mini market (less than 3,000 square sales floor area)
  2. Provision shop / general vendor
  3. Convenience store (that opens for business for 24 hours)
  4. News agent and miscellaneous goods store
  5. Medical hall (inclined towards traditional alternative medicines plus general dry foodstuff)
  6. Fuel station with convenience store
  7. Fuel station without convenience store 
  8. Permanent wet market store
  9. Permanent pavement store
  10. National strategic interest
  11. Textile, restaurant (non exclusive), bistro, jewellery shops
  12. Others

DEPENDENT PASS

Foreign nationals who are in Malaysia for employment or studying purposes are allowed to bring their family members with them through the Dependent Pass.  

Who is eligible to apply for a Dependent Pass? 

You can bring your dependents with you through a Dependent Pass if you are: 

  • An Employment Pass holder Category 1 (in a key role in the company and with a monthly salary of at least RM10,000). 
  • An Employment Pass holder Category 2 (in a managerial and professional position in a company and with a monthly salary between RM5,000 and RM9,999). 
  • A Student Pass holder who is undergoing Master and Ph.D studies in a Malaysian educational institution. 

Holders of an Employment Pass Category 3, Temporary Employment Pass, or a Professional Visit Pass are NOT allowed to apply for a Dependent Pass for their family members. Student Pass holders who are in BA studies or lower, or in a language school are NOT allowed to apply for a Dependent Pass for their family members. 

What family members can you bring with a Dependent Pass to Malaysia? 

If you are an eligible Employment Pass holder, you can apply for a Dependent Pass for the following family members: 

  • Your legal spouse (husband/wife) 
  • Children under 21 years of age (biological, adopted, or stepchild) 
  • Dependent children regardless of age (if they have a physical or mental disability rendering them dependent on you) 

If you want to bring your common-law spouse (unmarried), dependent parents or parents-in-law, or children over 21, you must apply for the Long Term Social Visit Pass. If you are a Student Pass holder, you can apply for a Dependent Pass for the following family members: 

  • Your legal spouse (husband/wife) 
  • Your children under 21 years of age (biological, adopted, or stepchild) 
  • Dependent children regardless of age (if they have a physical or mental disability rendering them dependent on you) 
  • Your parents 

Your family members will receive a Dependent Pass with the same duration as your own Employment Pass or Student Pass. It can be renewed in the same manner as well. Dependent Pass holders are NOT allowed to work in Malaysia. If your family member wants to start working, they must convert their Dependent Pass into an Employment Pass. 

LONG TERM SOCIAL VISIT PASS

A Long Term Social Visit Pass is issued to foreign nationals who want to stay in Malaysia for a period longer than 6<