21 FAQs On Malaysian Employment Passes in Malaysia

Moving to a new country for work is an exciting adventure, full of opportunities to grow personally and professionally.

The Employment Pass Malaysia, also known as Business Visa Malaysia, is your key to unlocking these possibilities. It’s your gateway to legally working, living, and contributing your expertise in a dynamic and thriving environment.

And the great news? The process doesn’t have to be daunting! Here are 21 common questions about Malaysian employment pass to help you get started.

Malaysian Employment Pass Requirements

Meeting the salary and eligibility criteria is your first step toward securing an Employment Pass in Malaysia.

These guidelines are designed to match professionals with opportunities that align with their expertise.

1. What is the Malaysian Employment Pass minimum salary requirement?

The minimum monthly salary depends on the Employment Pass Malaysia categories:

• Category I
  RM10,000 or more per month for top-level management or specialized positions.
• Category II
  RM5,000 to RM9,999 per month for managerial or professional roles.
• Category III
  RM3,000 to RM4,999 per month for technical or support-level roles.

Note: Specific sectors or roles may have higher minimum salary thresholds in certain cases, especially in Peninsular Malaysia.

2. Are allowances and benefits included to meet the minimum salary requirement?

No, the minimum salary requirement is based only on the basic salary.

Additional allowances like housing, transport, or medical benefits cannot be factored into the minimum salary calculation.

However, these benefits can be included in the overall employment package offered to the employee.

3. Which sectors or roles are not eligible for an Employment Pass in Malaysia?

Certain sectors and roles are not eligible for an Employment Pass due to restrictions or qualifications:

• Unskilled Roles
  Positions like construction workers, cleaners, or factory operators.
• Jobs Reserved for Malaysians
  Taxi drivers, small retailers, and positions under Bumiputera policies.
• Low-Wage Employment
  Roles that do not meet the minimum salary requirement (RM3,000–RM10,000 depending on the pass category).
• Freelance or Part-Time Work
  Employment Passes require full-time sponsorship by a Malaysian-based employer.
• Restricted Sectors
  Small-scale agriculture, local education (except for international schools), and jobs under strict government quotas.

For these roles, alternative visa types or permits may apply.

Malaysian Employment Pass Process and Application

Applying for an Employment Pass in Malaysia is straightforward when approached with the right preparation.

By following the necessary steps and ensuring your documents are in order, you can confidently navigate the system and take the next big step in your professional journey.

1. How long does getting approval for an Employment Pass in Malaysia take?

The Malaysia work permit visa processing time for a Malaysian employment pass typically ranges from 5 to 10 working days after submission, provided all required documents are complete and accurate.

However, this timeline can vary based on:

• The complexity of the role being applied for.
• Whether authorities request additional documents or clarifications.

2. What factors can delay the Employment Pass approval process?

Common reasons for delays include:

• Incomplete or incorrect documentation
  Missing signatures, incorrect forms, or inconsistent details.
• Discrepancies in the employer’s supporting documentation
  Such as financial statements or business licenses.
• Additional approvals
  Certain roles may require sector-specific approvals from relevant Malaysian ministries or agencies.

3. Can I track the status of my Employment Pass application online?

Yes, you can track your application through the Expatriate Services Division (ESD) portal.

After you submit your application, your employer or representative will receive updates about its status, including any additional requirements.

4. What are the costs associated with applying for an Employment Pass in Malaysia?

The costs typically include:

• Application Fees
  RM200–RM300 (depending on the category).
• Visa Fees
  This varies depending on the applicant’s nationality.
• Other Administrative Fees
  It may include charges for document preparation or professional services from agents.

Employers generally cover these costs as part of their hiring process.

Temporary Employment and E-Pass

Short-term roles or specific projects don’t have to be complicated.

With options like the Temporary Employment Pass and e-Pass, Malaysia provides flexibility for professionals to take on assignments and make an immediate impact.

These pathways are tailored to meet your needs and ensure your expertise shines.

1. How can I apply for a Temporary Employment Pass in Malaysia?

A Temporary Employment Pass is usually issued for short-term or project-based work. The application must be submitted by the sponsoring employer to the Immigration Department of Malaysia, along with documents such as:

• A valid employment offer.
• Supporting documents showing the short-term nature of the role.

2. What is the e-Pass in Malaysia, and how does it differ from a standard Employment Pass?

The e-Pass or eVisa is issued for short-term stays of up to 90 days and is linked to specific, time-sensitive employment roles.

Unlike the standard Work Permit Malaysia, the e-Pass is:

• Non-renewable
  Designed for temporary roles only.
• Faster to obtain
  Processing time is usually shorter since it doesn’t require the same level of documentation.

Expats

Malaysia welcomes expatriates with open arms, offering opportunities across diverse industries and a vibrant lifestyle.

With the working visa Malaysia, expats can seamlessly integrate into the country’s workforce and community, unlocking a world of professional and personal growth.

1. What are the top industries in Malaysia hiring expats under the Employment Pass?

Key industries that actively hire foreign talent include:

• Oil and Gas
  Engineering and technical roles.
• Information Technology (IT)
  Software development, data analysis, and cybersecurity.
• Finance
  Positions in investment banking, risk management, and accounting.
• Education
  Teaching roles in international schools and universities.
• Healthcare
  Specialized medical practitioners and consultants.

2. Can expats with an Employment Pass bring dependents to Malaysia?

Yes, Employment Pass holders can apply for Dependent Passes for their immediate family members, such as spouses and children under 18.

The process requires:

• Submission of marriage and birth certificates.
• Proof of financial stability to support dependents.

Dependent Pass holders may also be eligible for long-term social visit pass or student visa.

3. What healthcare options are available for expats with an Employment Pass in Malaysia?

Expats with an Employment Pass typically access private healthcare facilities, which are known for their high standards and reasonable costs.

Employers often provide medical insurance as part of the employment package, covering consultations, hospital stays, and medications.

4. Are Employment Pass holders eligible to purchase property in Malaysia?

Yes, Employment Pass holders can purchase property in Malaysia, but there are restrictions:

• The property’s minimum price is typically RM600,000 or higher, depending on the state.
• Certain properties, such as low-cost housing, are restricted to Malaysian citizens.

You may need additional approval from state authorities for certain property types.

5. What is the difference between an Employment Pass and a Professional Visit Pass?

While both allow foreigners to work in Malaysia, the key differences are:

• Employment Pass
  Issued for long-term, full-time employment with a Malaysian-based employer.
• Professional Visit Pass
  Short-term assignments (usually up to 12 months) where the individual remains employed by a foreign company.

The Professional Visit Pass is often used for consultants, trainers, or specialists engaged in temporary projects.

Renewal, Compliance and Rejections

Renewing your Employment Pass and staying compliant with regulations ensures uninterrupted progress in your career.

Even if challenges arise, such as application rejections, there are clear solutions to keep you moving forward.

1. What documents are required to renew an Employment Pass in Malaysia?

Renewal requires:

• A current Employment Pass.
• A renewed employment contract.
• Employer’s supporting letter.
• Updated company registration documents (if required).

Renewals should be submitted 30 days before the pass expires to avoid disruptions.

2. What happens if an Employment Pass application is rejected, and how can it be appealed?

If rejected, the reasons are typically stated in the notification. You can appeal by:

• Submitting additional or corrected documents.
• Writing a formal appeal letter through the Immigration Department or ESD Malaysia.

It’s essential to act promptly to avoid further delays in starting employment.

3. Can an Employment Pass be cancelled, and what happens if it is?

Yes, the sponsoring employer can cancel an Employment Pass if the employment contract ends or is terminated. Once cancelled:

• The holder must leave Malaysia or transition to another visa type (if eligible) within a stipulated timeframe.
• The employer must notify the Immigration Department, and the pass holder should surrender their pass.

If you plan to switch jobs, your new employer must apply for a new Employment Pass before your current one expires.

4. What are the penalties for overstaying after an Employment Pass expires?

Overstaying in Malaysia is considered a serious offence. Penalties include:

• Fines
  Starting at RM1,000 and increasing based on the duration of overstay.
• Blacklisting
  You may be barred from re-entering Malaysia for a period.
• Detention
  In extreme cases, overstayers may face temporary detention.

To avoid penalties, renew your pass well before its expiry date or exit the country on time.

5. Can Employment Pass holders change employers in Malaysia?

Yes, Employment Pass holders can change employers, but the process involves:

• Cancelling the current Employment Pass with the existing employer.
• Applying for a new Employment Pass through the new employer.

The transition must be handled carefully to avoid gaps in legal work status. Before switching jobs, ensure all approvals are in place.

Additional Considerations

Understanding the perks and regulations of Malaysia, from property ownership to long-term residency options, can help you make the most of your time there.

1. How does the Employment Pass impact eligibility for permanent residency in Malaysia?

Employment Pass holders may become eligible for Permanent Residency (PR) after several years of continuous employment, usually with contributions to Malaysia’s economy and society.

The process requires a long-term pass (e.g., the Resident Pass-Talent).

2. What are the penalties for working in Malaysia without an Employment Pass?

Working in Malaysia without a valid Employment Pass is considered a serious offence and can result in the following penalties:

• Fines
  Up to RM10,000 per offence.
• Imprisonment
  A jail term of up to 12 months, depending on the severity of the violation.
• Deportation
  Offenders may be deported and blacklisted from re-entering Malaysia.
• Employer Penalties
  Employers hiring individuals without proper permits can face fines up to RM50,000 or imprisonment of up to 12 months per unauthorized worker.

It is essential to ensure proper documentation to avoid these legal consequences.

MISHU’s Services for Malaysian Employment Pass

At Mishu, we specialise in providing end-to-end support for obtaining the Malaysian employment pass.

Our services include:

• Eligibility Check

Helping individuals and employers determine the appropriate type of pass based on the job role and qualifications.

• Document Preparation

Ensuring all necessary documents are complete, accurate, and comply with immigration requirements.

• Application Submission

Handling the application process with the relevant authorities to avoid errors and delays.

• Approval Process

Monitoring the application’s progress and keeping you informed every step of the way.

• Pass Collection

Obtaining your employment pass and completing the final steps.

With MISHU’s expertise, navigating the complexities of Malaysia’s immigration system becomes a hassle-free experience, allowing you to focus on your career and business goals.

Conclusion

Starting the Employment Pass application process in Malaysia requires careful planning and attention to detail. From meeting eligibility criteria to ensuring timely submission, each step is crucial to securing your permit.

Partnering with a trusted service provider like MISHU can significantly simplify the process, giving you peace of mind, and ensuring compliance with Malaysia’s regulations.

Take the first step today and let MISHU guide you toward a successful Malaysian employment pass application—because your journey to professional success in Malaysia begins here.