A Quick Guide To Malaysian Visas For Foreign Training & Internships

For companies and organisations in Malaysia who intend to bring in foreign talent under a training or internship programme, a Professional Visit Pass (PVP) is the most common solution.

As PVPs are an employer visa applied for by the sponsor, it carries eligibility requirements for both expatriate and organisation, and below we explain key details to ensure a smooth application.

Here’s how we’ve broken it down:

• an overview of PVPs for foreign internships and trainees
• sponsor requirements
• foreign talent requirements, and
• details about the application process

Let’s begin.

Overview

A Professional Visit Pass (PVP) is a company-to-company visa used by Malaysian organisations to sponsor foreigners tied to a foreign organisation for short-term work tasks, including foreign interns and trainees.

This allows the foreign talent to live in Malaysia for up to 12 months to fulfil their commitment, including:

• industrial internships for university or vocational students
• graduate trainee programmes at hotels and factories
• practical training required as part of an academic qualification
• structured skills development programmes, and
• corporate training attachments at ESD-registered companies

To qualify, there must be a clear arrangement between the Malaysian host and foreign institution supported by official contracts, agreements and documents outlining programme scope and duration.

During this period, visa holders remain employed or enrolled overseas, and as sponsor, the Malaysian organisation is only allowed to provide basic accommodation, meals, transportation, and allowances. Any salary should be from the foreign employer (but why have interns if you have to pay them, right?).

Finally, PVP holders are not allowed to bring dependents, and although can be valid for up to 12 months, are usually issued in six-month endorsements that must be renewed halfway through.

Note for hotel internships

Generally, foreign trainees are only permitted to undertake internships at hotels rated four stars and above, except for Indonesian trainees, who may be placed at three-star hotels and above.

In addition, each hotel may host a maximum of 25 foreign trainees at any one time.

Employer / sponsor requirements

Employers and sponsors must register an ESD account to apply for a PVP, which in turn requires meeting entity registration requirements, and for Sdn Bhds, paid-up capital thresholds.

Registered entity

The sponsor must be one of the following:

• Sdn Bhd registered with the Companies Commission of Malaysia (SSM)
• societies or associations registered with the Registry of Societies Malaysia (ROS)
• professional firms incorporated under relevant Malaysian legislation
• local government or government-supported organisations
• international organisations certified by the Ministry of Foreign Affairs

Paid-up capital (for Sdn Bhd)

Minimum paid-up capital depends on ownership structure:

• 100% Malaysian-owned company: RM250,000
• joint venture with at least 30% foreign ownership: RM350,000
• 100% foreign-owned company: RM500,000
• 51% or more foreign ownership operating in WRT or USS sectors: RM1,000,000

WRT / USS license

In addition to RM1,000,000 paid-up capital, companies with 51% or more foreign ownership in trade or service sectors must have a Wholesale, Retail, & Trade (WRT) or Unregulated Services Sector (USS) license.

Foreign intern / trainee requirements

Generally, so long as the foreign talent has an academic qualification or work experience relevant to the training or internship programme, and it can be supported by official documents, this requirement is not complicated to meet.

Required documents

The following documents are required for all application:

• application letter by sponsor
• recent passport photo
• copy of passport
• offer letter / agreement for services / sponsor contract / internship offer by the sponsor
• confirmation letter by the foreign / host country company on the applicant’s employment details
• detailed job description
• copy of highest educational certificates / professional certificates
• latest comprehensive resume
• security bond form (duly stamped by inland revenue board)
• personal bond form (duly stamped by inland revenue board)
• bank guarantee (for chinese and bangladesh nationals only)
• letter of award (LOA) / contract, if applicable
• supporting document from approving agency / regulatory body, if applicable
• working schedule (month-to-month task breakdown for the project)

While this list is generally complete, it is significantly simplified for practicality, and readers are welcome to contact us for tailored advice on what other documents may be requested for their specific use.

Application steps & timeline

For those first-time PVP applications, the process typically takes 7 – 8 months with six main steps.

Step	Details	Estimated Timeline
1. ESD Registration	Company profile registration & activation	~2 months
2. JTK / Support Letter	JTK approval & XPats Gateway submission	~1 month
3. MyFutureJobs	Job posting and interview process	~1 month
4. PVP Application	Full documentation submission & review	~2–3 months
4. Approval & Visa	Approval letter & VDR/eVisa issuance	~2 weeks
5. Endorsement	Sticker endorsement & ePass issuance	~2 weeks

Subsequent applications start at Stage 2, reducing follow-up lead times by up to two months.

Note: The applicant must NOT be physically present in Malaysia at the time of a new PVP application submission, and entering the country during processing may result in rejection.

Fees and processing time

As of July 2026, the main PVP fee payable upon application submission is RM1,296.

Once the application is approved and the expatriate receives their visa endorsement, there is an additional endorsement and processing fee which varies by duration. We do a full PVP fee breakdown here, but here’s what to expect:

• employers handling a PVP application themselves should budget RM1,400 – RM1,700
• outsourced to MISHU each PVP application costs an additional RM3,500, and
• end-to-end help with ESD accounts and agency approvals will cost RM9,000 on top of that

As we explained above, the PVP application submission is just one of several steps, and the overall process can take up to 8 months, especially sponsors applying for the first-time.

Why applications are rejected

We’ve had numerous employers approach us with rejected PVP applications, and in cases where the requirements are met, here are the five main procedural missteps:

• poor handling of regulatory requirements due to confusing multi-agency rules (ESD, JTK, MDEC, MIDA)
• overlooking policy updates and submitting applications out of order
• submitting incomplete or inconsistent documents that are not Certified True Copies
• not following required formatting standards for academic certificates
• failing to align job description with immigration expectations

Any one of these mistakes can cause delays or outright rejection, which not only affects this particular hire, but can cause all future applications to face added scrutiny.

We say this not to discourage you from applying yourself, but to warn you to be mindful of following the right steps, and we wish you all the best with your application 😊

Let MISHU handle your PVP applications

Our team enjoys a 98% success rate in securing PVPs for foreign interns, trainees, and other professionals under short-term work assignments, and for Malaysian sponsors who need help understanding and meeting immigration requirements, get in touch!