Company Secretary

Trust us when we say you’re in good hands.

MISHU’s digital company secretary service is provided by qualified secretaries who are well versed with company law and procedure. As your company secretary, we will help you to prepare resolutions, attend board and shareholders’ meeting (physically or digitally), record meeting minutes, track filing deadlines and attend to your specific business needs.

There’s no completely replacing the human element yet when it comes to providing adequate company secretarial support. No worries, our company secretaries will still attend to you if you need to communicate with them physically.

Company secretary

Company Secretary Packages

All fees are charged annually with 1 year contract
RM200 / month

Essential Secretarial Services for Locally-Owned Business
+ pay-as-you-use for add-ons 

  • 2 licensed Company Secretary with at least 1 assistant
  • Registered office address
  • E-signature and online document storage of SSM statutory records
  • Maintenance of corporate records (resolutions, registers, minutes, etc.)
  • Safekeeping of common seal
  • Monitoring of filing deadlines with SSM
  • Unlimited standard resolutions:
  • • Bank account opening/closure
  • • Appointment/resignation of directors
  • • Change of business & accounting record address
  • • Update of director's particulars
  • • Issuance of new shares
  • • Transfer of existing shares
  • • Appoint, change of auditor & tax agent
  • Mandatory Beneficial Ownership reporting for up to 4 persons per year, Additional RM100/BO
  • Mandatory filing of Annual Returns worth RM500 (inclusive of SSM fee)
  • Mandatory filing of Financial Statement worth RM200 (inclusive of SSM fee)

WHAT IS NOT INCLUDED

  • Drafting of company constitution 
  • Adoption, amendment, or abolishment of company constitution 
  • Change of company name 
  • CTC of any other documents
  • Purchase of company profile from SSM
  • Strike-off or winding-up
USD125 / month

All-Inclusive Secretarial Services For Foreign-Owned Businesses

  • All features in ULTIMATE plan
  • Senior consultant & priority support
  • Company name reservation and change of company name
  • Deed of ratification and accession / deed of adherence
  • Abolish M&A
  • Removal of director
  • Appointment of corporate representative
  • Declaration of divided for 2 declaration. Additional RM50/shareholder
  • Extension of time (EOT) for financial statement
  • Confirmation letter from company secretary
  • Mandatory Beneficial Ownership reporting for up to 6 persons per year, Additional RM100/BO

We serve multiple businesses with digital company secretarial services

Here’s what they have to say:
  • I had a great experience incorporating my company with MISHU. The process was fast, smooth, and hassle-free. The team is very professional, friendly, and responsive. Special thanks to Umi for… read more

    Zennurin Narawi Avatar Zennurin Narawi
    July 1, 2025

    Thank you to Mishu for the good support in helping me register my business. I truly appreciate the attentiveness, transparency, and professionalism shown throughout the entire process. Their assistance made… read more

    Low Lance Avatar Low Lance
    June 25, 2025

    这家公司很好,服务很好,员工Yvonne Chew有问必答,会给我意见。

    cheekuan ong Avatar cheekuan ong
    June 18, 2025
  • Very clear and easy to follow instructions.

    NISA OMAR Avatar NISA OMAR
    June 2, 2025

    Good value of service with reasonable price

    Kelly Chen Avatar Kelly Chen
    May 2, 2025

    Staff very friendly especially ms yvonne,,instruction and explaination very well and so helping me

    Fifie Marzuki Avatar Fifie Marzuki
    April 2, 2025
  • Nice experience setting up my company. Everything is done online without the hassle of meeting in person & physically handling the documentations. Great work by Mishu team!

    mohana kanan Avatar mohana kanan
    April 2, 2025

    The training on Performance Management by Brendan was excellent! It was insightful and provided helpful information for my company.

    Aaron Avatar Aaron
    March 2, 2025

    Mishu team is incredibly efficient, detail-oriented, and professional. From managing corporate documentation to ensuring compliance with deadlines, they handle everything seamlessly. Communication is a standout feature and every query is addressed… read more

    Paunraj Selvaraj Avatar Paunraj Selvaraj
    March 2, 2025
  • reliable

    Cyrus SuetChen Avatar Cyrus SuetChen
    March 2, 2025

    Good sharing from the trainer Mr Brandon and fruitful training course provided.

    Yong Soot Ling Avatar Yong Soot Ling
    March 2, 2025

    nice trainning with mr brandon santai2,get more new knowladge…thank you Mr brandon..

    liny shaari Avatar liny shaari
    March 2, 2025
  • Good information from the trainer. Got more knowledge that can be relate with our life.

    Nadzirah Azman Avatar Nadzirah Azman
    March 2, 2025

    The sharing is very clear, and there is a one by one analysis of the problem

    Weenei Avatar Weenei
    March 2, 2025

    very informative! i gained a lot of knowledges and new information, especially about the self-motivation and how to apply it in real-life situations. how important it is to have self… read more

    Nurul Anis Rosman Khan Avatar Nurul Anis Rosman Khan
    March 2, 2025
  • Great training sesh with Mr Brendon. Had a great time with experience and thoughts sharings. All informations are great to be use in the future👍🏻

    Nur Aliah Izzati Avatar Nur Aliah Izzati
    March 2, 2025

    good team and very professional service.

    ihsan maher Avatar ihsan maher
    March 2, 2025

    Its really useful and understandable during the class trainning

    Joceyline Tubong Avatar Joceyline Tubong
    March 2, 2025
  • Brandon is really good. The training was great, alot of insights and help us understand more on the topics. Greatly recommend them.

    Nyan Yan Avatar Nyan Yan
    March 2, 2025

    Informative and clear training done by Brandon

    Amanda Siew Avatar Amanda Siew
    March 2, 2025

    All I can say after 2 years of engaging their services is that everything is subpar. The accounting and tax documents are filed only at the last week of the… read more

    Manado sriram Avatar Manado sriram
    January 2, 2025
  • Streamlined the whole registration process and follow ups very effectively. Big thanks to Harith to tirelessly explain many things throughout the entire process. Looking forward to see more services added… read more

    Mugunthan Muniandy Avatar Mugunthan Muniandy
    November 2, 2024

    So professional ..proses utk membuka sdn bhd pun tidak mengambil masa lama..respond yg cpt .. senang berurusan,

    rosmawati ismail Avatar rosmawati ismail
    November 2, 2024

    I’ve been working with Mishu for almost a year now, and unfortunately, my experience has been far from satisfactory. They’ve made mistakes twice, first was not being transparent enough on… read more

    afiqah mior wahididdin Avatar afiqah mior wahididdin
    November 2, 2024
  • Attend 7 habits by Stephen Conley. Love it. instructor friendly and extrovert. Recommended

    Kamal Muttaqin Avatar Kamal Muttaqin
    October 2, 2024

    Very responsive and helpful in incorporating my company. Highly recommended

    Tham Lian Jae Avatar Tham Lian Jae
    October 2, 2024

    Good experience and excellence training

    Norman Fikri Avatar Norman Fikri
    October 2, 2024
  • Working with Mishu to incorporate our company was a seamless and efficient experience. Within just two weeks, they guided us through the entire process with professionalism and clarity. After submitting… read more

    Alan Chew Avatar Alan Chew
    October 2, 2024

    Tenaga pengajar yang sangat bagus dan productive. Banyak aktiviti yang dilakukan dan tak merasa mengantuk

    Sitti Nurullyn Avatar Sitti Nurullyn
    October 2, 2024

    We recently used MISHU to register our PLT company, and we couldn’t be more satisfied with their service. As newcomers to the business world, we were initially overwhelmed by the… read more

    Rozaini Abdullah Avatar Rozaini Abdullah
    September 2, 2024

Frequently Asked Questions

What is a Company Secretary?

An officer appointed by the director(s) and entrusted to ensure the business conducts itself in compliance with various statutory and regulatory requirements. Under Malaysian law, every company must appoint a Company Secretary and cannot remain without one for more than thirty (30) days.

Why outsource company secretarial services?

Outsourcing allows SMEs to enjoy top expertise at competitive rates. They save on salaries, associated taxes, and benefits, all without compromising on quality of service

Why should I have a Company Secretary on a retainer basis?

For starters, having an appointed Company Secretary is mandatory for all companies in Malaysia. However, there are definitely peak times when a business heavily relies on secretarial services and vice versa. Having a Company Secretary on retainer gives you the most cost-effective solution.

Can I replace my current Company Secretary immediately?

Yes! There should not be a minimum lock-in period because the law allows the board to appoint a new Company Secretary at any time.

What documents does a Company Secretary prepare?

They record and notify SSM of any changes (or lack thereof) in key company details. A Company Secretary also maintains company books, prepares meeting minutes and drafts official communications between the company and shareholders.

Can I get all my professional services done by a Company Secretary?

While Company Secretaries possess diverse skill sets, tasks such as accounting, legal counsel and taxation are not technically their responsibility, and should each be delegated to their respective professionals. That being said, there is no harm in asking politely!

Duties of a Company Secretary

Under Malaysian law, all companies must appoint a Company Secretary, and for good reason
– they have some heavy responsibilities:
1. Updating company statutory information

Company Secretaries record and lodge any changes in key company details requiring notification of SSM in the relevant forms and within the required time period.

2. Reminding director(s) of important dates

Company Secretaries advise the Board on relevant dates for holding annual general meetings, filing annual returns and financial statements, and any other submissions required to stay compliant with the law.

3. Handling company meetings

Company Secretaries ensure that board, general and extraordinary general meetings are carried out smoothly and in compliance with any binding agreements such as the Company Constitution and Shareholders’ Agreement.

4. Observing compliance with Company Constitution

Company Secretaries ensure the company complies with its constitution and draft/incorporate amendments in accordance with correct procedures.

5. Maintaining share registration and safe custody of documents

Company Secretaries maintain up-to-date records on all matters related to company share structure and membership, and keep the company seal and original share certificates in safe custody.

6. Coordinating with shareholders

Company Secretaries issue circular resolutions and documents to keep shareholders updated, and monitor changes to share structure to identify potential takeover bids, ultimate beneficial ownership of shareholdings, and general shareholder relations.

7. Advising director(s) on corporate governance

Company Secretaries advise the Board on proper corporate governance matters, helping directors fulfil their duties and enforcing compliance with company and securities laws.

Acting as Officer of the company and advisor to the Board

Company Secretaries act as the primary point of contact between shareholders and director(s), and between the company and SSM. They play key roles in corporate exercises (merger, acquisition, disposal, winding up, etc), where they advise on and verify the integrity of all documentation and procedures.

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