What is a Company Secretary?

A Company Secretary is a professional responsible for ensuring that a company complies with relevant laws and regulations. They act as the company's legal representative, maintain company records, and ensure its administration is in order.

Who can be a Company Secretary?

In Malaysia, a company secretary must be a natural person who is a member of a professional body recognised by the Ministry of Domestic Trade and Consumer Affairs. The professional bodies recognised by the ministry include: The Malaysian Association of Company Secretaries (MACS). The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA). The Institute of Chartered Secretaries and Administrators (ICSA).

What Is The Appointment of the Company Secretary and Procedures?

Every company in Malaysia is required by law to designate a Company Secretary within 30 days of its incorporation. The Company Secretary must be appointed from a recognised professional body and have the necessary qualifications and experience to carry out their duties. The appointment must be filed with the Companies Commission of Malaysia (CCM) within 14 days of the appointment. Any changes in the appointment of the Company Secretary must also be notified to the CCM within 14 days. The procedures for appointment and notification are detailed on the CCM website.

Why should you outsource your Company Secretary services in Malaysia?

Outsourcing your Company Secretary services in Malaysia can offer several benefits: Cost-effectiveness: Outsourcing eliminates the need for hiring a full-time in-house corporate secretary , saving on salaries, benefits, and office space. Expertise: Outsourcing ensures access to experienced professionals well-versed in Malaysian company law and regulatory requirements. Flexibility: Outsourced services can be scaled up or down according to the company's needs, providing flexibility as the business grows or changes. Compliance: Professional company secretaries are dedicated to ensuring compliance with legal and regulatory obligations, reducing the risk of penalties or legal issues.

Can you switch to new Company Secretary Services in Malaysia if you already have a Company Secretary?

Yes. You can switch to new Company Secretary services in Malaysia if you already have one. The process involves notifying the current Secretary of the termination of their services and appointing a new Secretary who will undertake the necessary steps for a smooth transition, including transferring records and fulfilling any outstanding obligations. Note that your company could be fined if your Company Secretary role is left empty for over 30 days. Read our article on how to change a company secretary in Malaysia for full details.

What are the requirements to incorporate a company?

You need a resident director/shareholder, a local residential address and a minimum paid-up capital of RM1.00 (though some situations may require more).

How long does it take to incorporate a company?

If all submissions are in order, it usually takes between 5-10 business days. Note that missing details, however minor, often lead to delays, which is why it's important to compile all relevant information before filing documents.

Do I need a business address for my company?

Yes and no. Incorporation can be done without a business address, but one will be needed later to secure the necessary operating licenses post-incorporation. To save time, incorporate now so that by the time you do have a business address, you're not starting from square one.

What is a common seal and does a company need it?

A company seal is a physical stamp with the company's details used to show acknowledgement and approval of any official documents. Under the Companies Act 2016, a company seal is not required unless company asks for it.

What is the minimum and maximum number of shareholders in a company?

Minimum one (1) and maximum fifty (50) shareholders.

Company Secretary Services In KL, Malaysia

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RM1,010 SSM Fee	Included	Not included	Below market price
Processing Fee	RM489	RM1,500 - RM 3,000	Below market price
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MISHU

Non-Digital
CoSec Firms

Accounting Firms

RM1,010 SSM Fee

Included

Not included

Below market price

Processing Fee

RM489

RM1,500 - RM 3,000

Below market price